CicoteHub

One link for RSVPs, schedules, and night-of coordination.

CicoteHub is a mobile-first invite hub for a seven-day private event called Cicote. It gives guests a single QR-code entry point to see the event story, nightly schedule, RSVP for one or more days, choose meal contributions or volunteer roles, and quickly contact hosts when they need help. The product reduces back-and-forth text messages, makes planning clearer for hosts, and keeps each night organized as attendance changes.

Business Goals

  • Reach 80% of invited guests completing an RSVP within 7 days of invite launch.
  • Reduce host coordination messages by 50% compared with managing the event through text threads and spreadsheets.
  • Achieve under 2.0 seconds median load time on 4G mobile connections during the invitation period.
  • Enable at least 60% of attending households to select a contribution or role during RSVP, lowering manual follow-up by the hosts.
  • Maintain a 95% guest self-service completion rate for common tasks such as viewing schedule, editing RSVP, or contacting hosts.

User Goals

  • Let guests RSVP for multiple nights in one flow.
  • Make it easy to see what is happening each night of Cicote.
  • Allow guests to add adults, kids, and party size accurately.
  • Let guests choose a food contribution or volunteer task without messaging the hosts.
  • Give guests a fast way to contact the hosts or find answers to common questions.

Non-Goals

  • Public event discovery or ticket sales.
  • Payments, reimbursements, or donation collection.
  • Complex seating charts or assigned lodging management.
  • Social feed, chat room, or group messaging inside the app.

Host Alex, 38 - Alex is the primary organizer and wants a simple way to manage a private seven-day house event without juggling texts, spreadsheets, and reminders. Alex needs clear visibility into attendance and contributions across nights.

Host Alex, 38

  • As a host, I want to publish one event page with the seven-night schedule, so that guests can understand the full plan immediately.
  • As a host, I want to see RSVPs and contribution selections by night, so that I can plan food and staffing.
  • As a host, I want guests to contact me through the app, so that I do not have to share my personal number broadly.

Guest Jordan, 31 - Jordan is invited to several nights of Cicote and will mostly use a phone camera from a printed QR code. Jordan needs a very fast, no-friction way to RSVP and understand what to bring.

Guest Jordan, 31

  • As a guest, I want to scan a QR code and land directly on the event page, so that I can respond in seconds.
  • As a guest, I want to select multiple nights and enter my party size once, so that I do not repeat the same information.
  • As a guest, I want to choose a dish or volunteer task per night, so that I can contribute in a way that fits my schedule.

Guest Parent Priya, 42 - Priya is bringing children to some nights and needs clarity on which evenings are kid-friendly, what the nightly meal plan is, and how to update plans if things change.

Guest Parent Priya, 42

  • As a guest parent, I want to specify adults and kids for each RSVP, so that the hosts can plan portions and space appropriately.
  • As a guest parent, I want to edit my RSVP after I submit it, so that I can adjust when family plans change.
  • As a guest parent, I want quick answers to common questions, so that I do not need to text the hosts for basic details.

Event Homepage and Info · High priority

  • Provide a public, mobile-first homepage for the Cicote event that explains the event, shows the full seven-day schedule, and answers common questions.
  • Display event name, short description, dates, location context, and host contact options above the fold on mobile.
  • Show a seven-day agenda with each night's theme, meal focus, and start time.
  • Include an FAQ section covering arrival, parking, kids, dietary notes, and what to bring.
  • Support tappable phone, SMS, and email contact actions for hosts, with configurable availability hours.

RSVP and Attendance Management · High priority

  • Allow guests to RSVP for one or more nights, capture accurate party details, and edit responses later.
  • Guests can select any subset of the seven nights in a single RSVP flow.
  • For each selected night, capture household name, number of adults, number of kids, and optional notes.
  • Guests can return later using a secure link or verification code to edit their RSVP.
  • Prevent duplicate submissions by the same party for the same night and show current RSVP status.

Contribution and Volunteer Selection · High priority

  • Let guests choose how they will contribute to each night, including food items and helper roles, to reduce host coordination effort.
  • For each night, offer contribution types such as main dish, side dish, dessert, drinks, setup, craft, or cleanup.
  • Show remaining needs or capacity limits per contribution slot, if enabled by the host.
  • Prevent overbooking of limited roles and display a confirmation when a slot is claimed.
  • Allow hosts to mark a contribution as flexible or require approval before finalizing.

Guest Self-Service and Communication · Medium priority

  • Give guests a quick way to find answers and contact hosts without needing external group chats.
  • Include a compact FAQ with search or jump links for common questions.
  • Offer a contact host action that can open SMS, email, or an in-app message form.
  • Send RSVP confirmation and update notifications by email or SMS based on guest preference.
  • Provide a guest-facing summary of the nights they selected, their contribution, and how to edit it.

Admin Configuration and Reporting · Medium priority

  • Give hosts simple controls to configure the event, manage nightly needs, and view attendance summaries.
  • Hosts can edit nightly themes, contribution categories, and capacity limits from an admin dashboard.
  • Show per-night totals for adults, kids, and confirmed parties.
  • Provide export to CSV for RSVPs and contributions.
  • Support host-only view modes so sensitive contact details are not exposed publicly.

QR-to-RSVP Fast Start

  • Guest scans the QR code or opens the short URL on mobile.
  • System loads the event homepage in under 2 seconds on a typical 4G connection.
  • Primary CTA is RSVP Now, with secondary actions for Schedule, FAQ, and Contact Hosts.
  • Guest selects one or more nights and enters household details in one form.
  • Guest confirms contribution choices and submits in less than 90 seconds for a simple RSVP.
  • Guest lands on a confirmation screen with editable summary and quick links to return later.

1. Open Event Home

  • The guest lands on a clear, lightweight page that explains Cicote and shows the week at a glance.
  • Hero section includes event description, date range, and a strong RSVP button.
  • Schedule preview shows each night with theme and meal focus.
  • If the guest is already RSVP'd, surface a Resume RSVP or View My Nights action.

2. Select Nights

  • The guest chooses which nights they will attend, with the ability to pick multiple dates in one session.
  • Use a simple checklist or nightly cards optimized for mobile taps.
  • Allow guests to choose all nights or a subset without restarting the form.
  • If a night has capacity limits, show a clear message before submission.

3. Enter Party Details

  • The guest provides household name, adult count, kid count, and optional notes once for the selected nights.
  • Validate that counts are whole numbers and at least one person is attending per RSVP.
  • Support edit after submission through a secure magic link or one-time code.
  • If the guest changes selected nights, preserve already entered data where possible.

4. Choose Contribution

  • For each selected night, the guest chooses a dish or volunteer role that fits the event needs.
  • Offer structured options such as main dish, side dish, dessert, drinks, setup, craft, or cleanup.
  • Show slot availability and disallow selecting a filled slot unless the host has enabled multiple capacity.
  • If no contribution is chosen, allow save-and-continue but prompt the guest before final confirmation.

5. Confirm and Return

  • The guest reviews a summary, submits the RSVP, and receives a confirmation that is easy to revisit later.
  • Confirmation page lists nights, party size, and contribution choices in a readable summary.
  • Provide one-tap links to edit response, contact hosts, or view FAQ.
  • Send email or SMS confirmation with the same summary and a deep link back to the RSVP.

Advanced Features and Edge Cases

  • Per-night RSVPs for guests attending different parts of the week with different party sizes.
  • Host approval workflow for flexible dishes or special volunteer assignments.
  • Waitlist or soft-cap handling for nights that reach maximum attendance.
  • Admin bulk import of invited households from CSV.
  • Host dashboard for live attendance counts and contribution coverage by night.

Mobile-First UI Principles

  • Large tap targets and minimal text entry for fast QR-code use on phones.
  • High-contrast schedule cards and contribution chips that are readable outdoors.
  • Persistent primary RSVP action and sticky summary on small screens.
  • Accessible form labels, error messages, and screen-reader friendly confirmation states.
  • Fast-loading static-first layout with lazy-loaded secondary content such as FAQ and host contacts.

Alex is hosting Cicote, a seven-day house event with different meals and activities each night. In the past, Alex tracked attendance in text threads and spent hours asking who was coming, how many people to expect, and who would bring what.

With CicoteHub, Alex posts one QR code on the invitation. Guests scan it, see the full week, pick multiple nights, enter adults and kids, and choose a main dish, side dish, or volunteer role before they submit. Alex gets a live summary by night, fewer follow-up messages, and a much clearer plan for food and setup.

On event nights, guests return to the same link to check the schedule, confirm what they promised, or contact the hosts. The result is less confusion, faster planning, and a smoother experience for both the organizer and every household attending.

User-Centric Metrics

  • 80% of guests complete an RSVP within 7 days of receiving the invite.
  • 90% of RSVP submissions finish in under 90 seconds on mobile.
  • 60% of attending households select at least one contribution or volunteer role.
  • Less than 5% of RSVPs require host correction after submission.
  • 95% of users who open the event homepage can find the schedule and RSVP action within 10 seconds.

Business Metrics

  • Reduce manual host follow-up effort by 50% before the event starts.
  • Achieve 70% repeat usage from guests who return to view or edit their RSVP.
  • Reach 85% of invited households through QR or short-link traffic.
  • Keep support-related host messages below 2 per 10 guests after launch.

Technical Metrics

  • 99.9% uptime during the invitation and event window.
  • P95 page load under 2.0 seconds on mobile 4G.
  • P95 API response under 300 ms for RSVP reads and writes.
  • No critical security incidents; all private guest data encrypted in transit and at rest.

Tracking Plan

  • Track event_home_view with source, device type, and returning vs new guest.
  • Track rsvp_start when a guest begins the multi-night RSVP flow.
  • Track night_selection_updated with selected nights and edit source.
  • Track contribution_selected with contribution type and night identifier.
  • Track rsvp_submitted with party size, selected nights count, and completion time.
  • Track contact_host_clicked with contact channel chosen.
  • Track faq_item_opened with question category to identify top support topics.

Technical Needs

  • Frontend built with Next.js and TypeScript for fast mobile performance and SEO-friendly event pages.
  • Backend API using Node.js with NestJS or serverless functions for RSVP writes and admin actions.
  • PostgreSQL for relational event, night, guest, and contribution data.
  • Redis or edge caching for homepage and schedule data to minimize load time.
  • Auth via magic links or one-time passcodes for guest edits and host admin access.
  • Image-free, content-light UI to reduce bundle size and improve QR-code landing performance.
  • Deployment on Vercel or similar edge-friendly hosting with CI/CD.

Integration Points

  • Twilio for optional SMS confirmation and host contact links.
  • SendGrid or Postmark for RSVP confirmation and update emails.
  • Google Maps or Apple Maps links for directions and arrival context if location sharing is enabled.
  • Stripe not included unless a future payment feature is added; no dependency for MVP.
  • Google Analytics 4 or Amplitude for event funnel tracking.

Data Storage & Privacy

  • Store only necessary personal data: household name, contact method, attendance counts, and contribution selections.
  • Protect guest edit links with signed tokens that expire and cannot be guessed.
  • Encrypt data in transit with TLS 1.2+ and at rest using managed database encryption.
  • Provide data export and delete workflows for guest records if required by GDPR or CCPA.
  • Separate public event content from private guest data and restrict admin-only views with role-based access controls.

Scalability & Performance

  • Cache static event homepage content at the edge to support burst traffic from QR-code scanning.
  • Design writes to handle concentrated RSVP spikes after invite distribution and the day before the event.
  • Keep payloads small and defer nonessential assets until after the RSVP CTA is visible.
  • Use idempotent RSVP submissions to prevent double posts on flaky mobile connections.

Potential Challenges

  • Guests may resubmit RSVPs due to poor mobile connectivity; mitigate with idempotent save operations and confirmation states.
  • Contribution slots may be overclaimed during a rush; mitigate with transactional slot locking and capacity checks.
  • Hosts may need to edit nightly plans late; mitigate with an admin dashboard and clear change notifications to affected guests.
  • Private event data could be accidentally exposed; mitigate with strict access controls, signed URLs, and separate public/private endpoints.
  • Users may skip FAQs and ask repetitive questions; mitigate with a concise FAQ and prominent contact options on the homepage.

Team & resourcing - Small team - 2 engineers, 1 designer, part-time PM, and shared QA support.

Phase 1: MVP Event Hub · Weeks 1-3

  • Public event homepage with schedule, event description, FAQ, and host contact actions.
  • Mobile RSVP flow for selecting multiple nights and entering adults and kids.
  • Basic contribution selection for one dish or one volunteer role per night.
  • Confirmation screen and email receipt with editable RSVP link.

Phase 2: Admin and Reporting · Weeks 4-5

  • Host admin dashboard to edit nights, themes, and contribution categories.
  • Per-night attendance summary showing adults, kids, and claimed slots.
  • CSV export for RSVP and contribution lists.
  • Role-based access controls for host-only pages.

Phase 3: Reliability and Polish · Weeks 6-7

  • Performance optimization to hit sub-2 second mobile load time.
  • SMS confirmations and host notifications.
  • Accessibility pass for forms, contrast, and screen-reader support.
  • Analytics instrumentation for RSVP funnel and FAQ usage.

Phase 4: Scale and Edge Cases · Weeks 8-9

  • Waitlist or capacity limit handling per night.
  • Guest edit-by-link improvements and duplicate RSVP prevention.
  • Flexible contribution approval workflow.
  • Final QA, monitoring dashboards, and launch readiness checklist.

Paste this into Cursor, Bolt, Lovable, or v0 to start building.

Build a mobile-first private event invite hub called CicoteHub for a seven-day house event.

Core product:
A public event homepage reachable via QR code or short URL. Guests should instantly see the event story, seven-night schedule, FAQ, and quick contact options for hosts. The main CTA is RSVP. Guests can RSVP for multiple nights, enter household name, number of adults, number of kids, and select a contribution for each night such as main dish, side dish, dessert, drinks, setup, craft, or cleanup. Guests must be able to edit their RSVP later using a secure magic link or one-time code.

Primary screens/flows:
1. Public homepage with hero, schedule cards for all 7 nights, FAQ, and Contact Hosts actions.
2. RSVP flow with multi-night selection, party size, per-night contribution selection, review, and submit.
3. Confirmation page with summary and edit link.
4. Host admin dashboard with nightly attendance totals, contribution coverage, configurable night themes, capacity limits, and CSV export.
5. Guest edit flow from magic link.

Data model:
Event(id, name, description, startDate, endDate, locationNote, publicSlug, hostContacts)
Night(id, eventId, date, title, mealTheme, startTime, capacityLimit, contributionTypes[])
Household(id, eventId, householdName, contactEmail, contactPhone, authTokenHash)
RSVP(id, householdId, nightId, adults, kids, notes, status, updatedAt)
Contribution(id, rsvpId, nightId, type, label, capacity, approvalStatus)
FaqItem(id, eventId, question, answer, sortOrder)
AuditLog(id, actorType, action, entityType, entityId, createdAt)

Tech stack:
Use Next.js 14 with TypeScript, Tailwind CSS, shadcn/ui, React Hook Form, Zod, and a lightweight Node.js backend with PostgreSQL. Use Prisma ORM. Add edge caching or static generation for the homepage, server actions or API routes for RSVP writes, and transactional updates to prevent double-booking contribution slots. Use Vercel for hosting, Postmark or SendGrid for email, and Twilio for optional SMS notifications. Include analytics events for homepage view, RSVP start, night selection, contribution selection, RSVP submit, confirmation view, and contact host click.

Implementation requirements:
Make it extremely fast on mobile, accessible, and easy to use from a camera scan. The first thing guests see should be the RSVP action. Optimize for low-friction inputs, minimal typing, and clear validation errors. Ensure the host can manage everything without spreadsheets. Create realistic seed data for a seven-night Cicote event and include a polished responsive UI.

Business Idea

I want to create an invite hub app for this big event that I'm throwing at my house called Cicote. It's a seven-day event and I need an event homepage where people can see the schedule, they can see what the event is about, maybe have it answer some questions like be able to quickly contact the hosts of the event. And then each night there needs to be able to be registration for your name and your party, how many adults and kids are coming. You know, each night we can have a main theme of meal that we have, and then have clear people can bring a clear main dish, side dish, or whatever as they register. And I wanted to be clear too that people can register for multiple days that they can come. And maybe we could add some other things like instead of a dish they could help be designated to help with setup, craft, or you know clean up or whatever, and I want to be able to build this. Really, it's got to be really fast loading. And it's the way people are mostly going to use this, is scan a QR code or go to like an easy website. They'll see, and the first thing they see is to RSVP into this. And if they've already RSVPed, or they come, or whatnot, then they can quickly see the schedule or get to wherever they need to get for the important things for the night. So want to think through all those pieces of it.

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