Kanvaso

Organize projects and move work forward with clarity.

Kanvaso is a project management platform with Kanban boards for small teams that need a simple, fast way to plan, track, and deliver work. It helps founders, operations teams, and product teams see progress, reduce status-chasing, and keep projects moving with fewer meetings.

Business Goals

  • Reach 2,000 active workspaces within 6 months of launch.
  • Convert 12% of free workspaces to paid plans within 90 days of signup.
  • Maintain a 30-day team retention rate above 45% by month 6.
  • Keep monthly churn below 4% for paid accounts after the first 3 months.
  • Drive at least 35% of new signups through team invitations and collaboration loops.

User Goals

  • Create a project board in under 2 minutes and start tracking work immediately.
  • See status, ownership, and blockers at a glance without opening multiple tools.
  • Assign tasks, comment, and attach files in one place.
  • Get notified when work changes so nothing gets missed.
  • Understand project progress with lightweight reporting and due-date visibility.

Non-Goals

  • Not a full enterprise portfolio management system with complex PMO controls.
  • Not a replacement for document collaboration suites like Notion or Google Docs.
  • Not focused on software development-specific issue tracking or sprint planning in MVP.
  • Not building custom workflow automation beyond basic rules and notifications in the first release.

Founder Ana, 34 - Ana runs a 12-person startup and needs a simple way to keep product, marketing, and launch tasks visible. She wants one place to track responsibilities without adding process overhead.

Founder Ana, 34

  • As a founder, I want to see all active projects on one dashboard, so that I can quickly spot stalled work.
  • As a founder, I want to invite teammates and assign owners in seconds, so that projects move without long setup.
  • As a founder, I want to receive alerts when high-priority cards are blocked, so that I can remove obstacles early.

Operations Manager Bruno, 41 - Bruno coordinates recurring cross-functional work across multiple teams. He needs dependable workflows, due dates, and status reporting to keep stakeholders informed.

Operations Manager Bruno, 41

  • As an operations manager, I want customizable Kanban stages, so that each process matches how my team works.
  • As an operations manager, I want filters by assignee, priority, and due date, so that I can answer status questions quickly.
  • As an operations manager, I want exportable views and activity history, so that I can share updates with leadership.

Team Lead Sofia, 29 - Sofia manages a product squad and handles planning, triage, and follow-up. She needs a board that is fast to use during standups and flexible enough for changing priorities.

Team Lead Sofia, 29

  • As a team lead, I want to drag cards across columns with keyboard and mouse support, so that I can update work during meetings.
  • As a team lead, I want to add checklists, comments, and attachments to cards, so that tasks are well defined.
  • As a team lead, I want to track cycle time and overdue work, so that I can improve delivery speed.

Workspace and Board Setup · High priority

  • Users must be able to create a workspace, start a project board, and define stages quickly with minimal configuration.
  • Create workspace with name, logo, and default timezone.
  • Create boards from templates such as marketing, operations, and product launch.
  • Allow custom columns with drag-and-drop ordering and per-column limits.
  • Support archived boards and duplicated board templates.
  • Let admins set default permissions for members and guests.

Card Management · High priority

  • Users need flexible task cards to capture work, assign ownership, and track progress from intake to done.
  • Cards include title, description, assignee, labels, priority, due date, attachments, and checklist items.
  • Cards can be moved by drag-and-drop or keyboard shortcuts.
  • Validate required fields when a card is created from a template.
  • Support quick edit, bulk select, and multi-card move.
  • Show overdue and blocked states prominently on cards.

Collaboration and Notifications · High priority

  • The platform should reduce status-chasing by centralizing discussion and keeping people informed on changes.
  • Inline comments with @mentions and notifications to relevant users.
  • Activity feed on each card and board showing edits, moves, and assignments.
  • Email and in-app notifications for mentions, due dates, and blocked items.
  • Notification preferences by event type and digest frequency.
  • Guests can comment only on boards they are invited to.

Search, Filter, and Views · Medium priority

  • Users need a fast way to find work and answer status questions across one or many boards.
  • Global search across cards, boards, labels, and assignees.
  • Filters for status, owner, label, priority, due date, and blocked state.
  • Saved views for recurring team workflows.
  • Optional table and timeline views for later phases.
  • Empty states should recommend the next action when no results are found.

Reporting and Admin Controls · Medium priority

  • Basic reporting and workspace controls help managers understand throughput and keep the workspace organized.
  • Show work completed, overdue cards, and average cycle time on a dashboard.
  • Admin panel for members, guests, roles, and board access.
  • Audit log for sensitive actions such as deletions and permission changes.
  • CSV export for board data and activity history.
  • Retention rules for archived cards configurable by workspace admins.

Fast Workspace Onboarding

  • Sign up with email, Google, or Microsoft account.
  • Choose a template or start from scratch.
  • Create the first project board and name the key stages.
  • Invite teammates by email or share an invite link.
  • Add the first card and assign ownership.
  • Reach a usable board in under 2 minutes from signup.

1. Create the board

  • The user selects a template or creates a custom project board with a few stages.
  • Provide editable default columns like To Do, In Progress, Review, Done.
  • Require only board name and workspace name for first use.
  • Prevent duplicate board names within a workspace with a clear inline message.

2. Add and organize work

  • The user creates cards, assigns them, and sorts them into the right stage.
  • Quick-add form supports title, assignee, and due date in one line.
  • Cards can be dragged between stages or updated through keyboard shortcuts.
  • If a card has a missing required field, show it inline before saving.

3. Collaborate in context

  • The team discusses work directly on cards to avoid scattered status updates.
  • Comments support mentions, basic formatting, and timestamps.
  • Notifications surface in-app and by email based on user preferences.
  • Show who last changed a card and when.

4. Track progress

  • Managers and team leads review the board and basic reporting to see what is moving.
  • Highlight blocked, overdue, and unassigned cards.
  • Display simple metrics like completed this week and average cycle time.
  • Empty or low-data boards should still render helpful guidance.

5. Scale into repeated use

  • Teams save views, duplicate boards, and reuse processes for recurring work.
  • Board templates preserve columns, labels, and default assignees.
  • Saved filters let users jump to recurring views instantly.
  • Archived boards remain searchable but clearly separated from active work.

Power User and Edge Features

  • Saved board filters and dashboard widgets by role.
  • Board templates with stage rules and default labels.
  • Keyboard shortcuts for move, assign, and complete actions.
  • Bulk card editing and multi-select move across stages.
  • Guest access with restricted permissions.
  • Audit trail for admin-level changes and deletions.

Design Principles and UI Standards

  • Clean, low-clutter board layout optimized for fast scanning.
  • Strong color contrast for labels, blocked states, and due dates.
  • Full keyboard accessibility for drag-and-drop alternatives.
  • Responsive behavior for tablet and laptop use, with horizontal board scrolling on smaller screens.
  • Optimistic UI updates for card edits with graceful rollback on failure.
  • Skeleton loaders and cached board state to keep perceived performance fast.

Ana, the founder of a growing startup, was managing launch work through spreadsheets, chats, and scattered task lists. Every status update required a meeting, and no one was sure which items were blocked until deadlines were already slipping.

With Kanvaso, Ana created a launch board in minutes, invited the team, and assigned each owner directly on the cards. Comments, due dates, and blocked indicators kept the whole team aligned without extra meetings.

Within a few weeks, Ana could see progress across every launch stream at a glance, and the team spent less time chasing updates. The business value was immediate: faster execution, fewer missed handoffs, and a clearer path from planning to delivery.

User-Centric Metrics

  • 80% of new users create their first board within 2 minutes.
  • 70% of active users interact with a board at least 3 times per week.
  • Average time to move a card from creation to first assignment under 5 minutes.
  • At least 60% of workspaces use comments or mentions weekly.
  • Reduce overdue cards by 20% within 60 days for active teams.

Business Metrics

  • 12% free-to-paid conversion within 90 days.
  • 30-day retention above 45% for team workspaces.
  • At least 35% of new signups come from invitations.
  • Monthly paid churn below 4% after stabilization.
  • Average revenue per workspace increases 15% after introducing templates and reporting.

Technical Metrics

  • 99.9% monthly uptime for core board operations.
  • Board load time under 2 seconds for workspaces with up to 500 cards.
  • Comment and card updates reflected to collaborators within 1 second.
  • Zero critical security incidents and encrypted data at rest and in transit.

Tracking Plan

  • workspace_created
  • board_created
  • card_created
  • card_moved_column
  • card_assigned
  • comment_added
  • invite_sent
  • notification_opened
  • saved_view_created
  • export_downloaded

Technical Needs

  • Frontend in Next.js with React and TypeScript for fast interactive board rendering.
  • Backend API in Node.js with NestJS or Fastify for structured business logic.
  • PostgreSQL for relational project, card, user, and permission data.
  • Redis for caching board views, sessions, and rate limiting.
  • WebSocket or Supabase Realtime for live board updates and collaboration.
  • Object storage such as AWS S3 for attachments.
  • Background jobs with BullMQ or similar for notifications and digests.

Integration Points

  • Google OAuth and Microsoft OAuth for authentication.
  • SendGrid or Postmark for transactional email notifications.
  • Slack for optional board event notifications.
  • AWS S3 or compatible storage for file uploads.
  • Analytics via PostHog or Segment for product event tracking.

Data Storage & Privacy

  • Encrypt personal and workspace data in transit with TLS and at rest with managed encryption.
  • Provide GDPR-ready export and deletion flows for user data.
  • Store audit logs for admin actions and retention-sensitive events.
  • Use role-based access control to separate member, guest, and admin permissions.
  • Keep attachment URLs signed and time-limited to reduce unauthorized access.

Scalability & Performance

  • Paginate boards and activity feeds to avoid loading excessive records at once.
  • Use virtualization for large card lists and infinite scroll in board columns.
  • Cache board summaries and filters to reduce repeated database reads.
  • Support horizontal scaling of API and realtime workers for concurrent collaboration.

Potential Challenges

  • Real-time collaboration can increase complexity; mitigate with optimistic UI, conflict handling, and event versioning.
  • Large boards may become slow; mitigate with virtualization, pagination, and query indexing.
  • Notification fatigue could reduce engagement; mitigate with user-level preferences and digest options.
  • Permission errors can expose data; mitigate with strict RBAC tests and audit logging.
  • Attachment storage costs can grow quickly; mitigate with file size limits, lifecycle policies, and signed URLs.

Team & resourcing - Small team - 2 engineers, 1 designer, part-time PM, and shared QA support.

Phase 1: MVP Board Management · Weeks 1-4

  • Authentication and workspace creation
  • Kanban board with custom columns
  • Card CRUD, drag-and-drop, and basic labels
  • Basic comments and assignments
  • Email notifications for mentions and due dates

Phase 2: Collaboration and Control · Weeks 5-8

  • Invitations and guest access
  • Activity feed and audit log
  • Filters, search, and saved views
  • File attachments and richer card details
  • Admin roles and board permissions

Phase 3: Reporting and Retention · Weeks 9-12

  • Dashboard metrics for throughput and overdue work
  • Board templates and board duplication
  • Slack notifications and notification preferences
  • CSV export and workspace analytics
  • Performance hardening for larger boards

Phase 4: Growth and Polish · Weeks 13-16

  • Mobile-responsive improvements and keyboard accessibility
  • Usage-based onboarding prompts
  • Referral-friendly invitation flow
  • Advanced bulk actions and archived board browsing
  • Billing-ready foundations for paid plans

Paste this into Cursor, Bolt, Lovable, or v0 to start building.

Build a web app called Kanvaso, a multi-tenant project management platform with Kanban boards for small teams.

Core product:
Users sign up with Google, Microsoft, or email, create a workspace, create project boards, define custom columns, and manage cards with assignee, due date, labels, priority, attachments, checklist items, comments, and @mentions. The app must support drag-and-drop card movement, keyboard alternatives, live collaboration updates, notifications, saved filters, basic reporting, roles/permissions, and board templates.

Primary screens and flows:
Authentication and onboarding
Workspace home with active boards and recent activity
Board view with columns, cards, quick-add, filters, and search
Card detail drawer/modal with comments, activity log, attachments, and edit actions
Workspace admin page for members, roles, invitations, notifications, and exports
Reporting dashboard with overdue items, completed work, and cycle time

Data model:
User: id, name, email, avatarUrl, authProvider, notificationPreferences
Workspace: id, name, slug, timezone, ownerId
Membership: id, workspaceId, userId, role
Board: id, workspaceId, name, templateType, archivedAt
Column: id, boardId, name, position, wipLimit
Card: id, boardId, columnId, title, description, assigneeId, priority, dueDate, blocked, archivedAt, createdAt, updatedAt
Label: id, workspaceId, name, color
CardLabel: cardId, labelId
Comment: id, cardId, userId, body, createdAt
Attachment: id, cardId, fileName, fileUrl, fileSize, mimeType
ActivityEvent: id, workspaceId, boardId, cardId, actorId, type, payload, createdAt
Invite: id, workspaceId, email, role, token, expiresAt
SavedView: id, workspaceId, boardId, name, filterJson

Implementation requirements:
Use Next.js 14 with TypeScript, Tailwind CSS, Prisma, PostgreSQL, and NextAuth or Clerk for auth. Use React Beautiful DnD or a modern drag-and-drop library for board interactions. Use Socket.io or Supabase Realtime for live updates. Use S3-compatible storage for attachments. Use PostHog for analytics. Build responsive UI, accessible keyboard support, optimistic updates, loading skeletons, and clear empty states.

Acceptance criteria:
A user can create a workspace and board in under 2 minutes.
A user can create, edit, assign, comment on, and move cards across columns.
Members see updates in near real time.
Admins can invite users, manage roles, and export board data.
The app supports search, filters, and basic reporting.
Generate the full scaffold, database schema, API routes or server actions, and main UI components with sensible dummy data and production-ready structure.

Business Idea

quero um prd para uma plataforma de prjetos com kanban

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