TaskFlow

Capture tasks fast, stay organized, and finish more every day.

TaskFlow is a simple mobile task management app for individuals who want a fast, low-friction way to capture, organize, and complete daily work. It helps new users create their first task in under 2 minutes, then keeps tasks reliable across devices with offline support, sync, reminders, and real-time updates.

Business Goals

  • Achieve 80% of new users creating and completing their first task within 2 minutes of onboarding within the first 30 days after launch.
  • Reach 35% week-4 retention and 20% week-8 retention within 90 days of launch.
  • Maintain a 4.5+ average app store rating with fewer than 3% of reviews mentioning setup complexity or sync issues in the first 6 months.
  • Drive 25% of activated users to create 10 or more tasks in their first month within 90 days.
  • Establish a premium-ready architecture with Stripe integration scaffolding completed by MVP launch to support future monetization without rework.

User Goals

  • Let users capture a task in seconds with minimal setup.
  • Help users prioritize work by due date, priority, category, and status.
  • Keep task data available offline and reliably synced when connectivity returns.
  • Send timely reminders so important tasks are not missed.
  • Make it easy to find, filter, and complete tasks from a phone on the go.

Non-Goals

  • Team collaboration features such as shared workspaces, comments, or task assignments are out of scope for MVP.
  • Calendar scheduling, time blocking, and advanced project management views are out of scope for MVP.
  • Payments, subscriptions, and premium feature gating are not shipped in MVP, only prepared in the architecture.
  • Desktop web app and tablet-optimized layouts are not part of the initial release.

Busy Professional Elena, 34 - Elena juggles meetings, errands, and personal tasks on her phone throughout the day. She needs a quick capture experience, reliable reminders, and a way to find the most important task without sorting through clutter.

Busy Professional Elena, 34

  • As a busy professional, I want to add a task in a few taps, so that I do not forget action items between meetings.
  • As a busy professional, I want to filter by high priority and due today, so that I can focus on what matters now.
  • As a busy professional, I want tasks to sync automatically across my phone and tablet, so that I always see the latest version.

Freelancer Jamal, 29 - Jamal manages client work, invoices, and personal errands in one place. He needs recurring tasks, categories, and offline access because he often works in transit or with poor connectivity.

Freelancer Jamal, 29

  • As a freelancer, I want to organize tasks into categories, so that I can separate client work from personal items.
  • As a freelancer, I want recurring tasks for weekly routines, so that I do not recreate the same task repeatedly.
  • As a freelancer, I want to edit tasks offline, so that I can keep working even when my connection drops.

Student Priya, 21 - Priya uses her phone for school deadlines, part-time work, and personal reminders. She wants something simple and visually clear, with minimal setup and strong notification support.

Student Priya, 21

  • As a student, I want reminders for due dates and times, so that I can submit assignments on time.
  • As a student, I want to mark tasks as in progress or completed, so that I can track what I have already started.
  • As a student, I want an easy onboarding flow, so that I can get value immediately without reading a tutorial.

Authentication and Account Management · High priority

  • Users must be able to create an account, sign in, and manage a basic profile securely using Supabase Auth.
  • Support email and password sign-up and sign-in at MVP launch.
  • Provide password reset and sign-out flows.
  • Persist session across app restarts and refresh tokens safely.
  • Show validation for malformed email addresses, weak passwords, and expired sessions.
  • Allow users to view and edit basic profile fields such as display name and notification preferences.

Task CRUD and Task Detail Management · High priority

  • Users must be able to create, view, update, delete, and complete tasks quickly from mobile devices.
  • Task fields include title, description, due date, due time, priority, category or list, status, reminder setting, recurrence, and completion state.
  • Support create, edit, delete, mark complete, and reopen actions.
  • Default new tasks to Pending status unless the user changes it.
  • Prevent saving a task without a title and surface inline errors.
  • Allow completion from list views and task detail screens with minimal taps.

Organization, Search, and Filtering · High priority

  • Users need a lightweight system to organize tasks and locate them fast without complexity.
  • Users can create and assign tasks to categories or lists.
  • Support search by title and description.
  • Provide filters for status, priority, due today, overdue, and category.
  • Sort by due date, priority, and manual order where relevant.
  • Show empty states when no tasks match the active filter and allow quick filter clearing.

Reminders, Recurrence, and Notifications · High priority

  • The app must remind users about tasks and support recurring work patterns.
  • Allow one reminder per task at MVP launch, with support for local or push notification scheduling.
  • Support recurrence options such as daily, weekly, and monthly with a defined repeat pattern.
  • Reschedule or regenerate the next instance of recurring tasks after completion according to recurrence rules.
  • Handle notification permissions gracefully with clear pre-permission explanation.
  • Fall back to in-app reminder indicators when notifications are disabled.

Offline Sync and Real-Time Updates · High priority

  • Users must be able to create and edit tasks without connectivity and see changes sync reliably when online.
  • Store pending task changes locally when offline.
  • Auto-sync queued changes when connectivity is restored.
  • Resolve conflicts using server timestamps and last-write-wins for non-critical fields, with user-visible conflict messaging for edits made on multiple devices.
  • Subscribe to Supabase Realtime updates so changes appear across devices quickly.
  • Show sync status indicators such as syncing, synced, and offline pending.

Fast First-Task Onboarding

  • Open the app and see a minimal welcome screen with one primary action: create account or sign in.
  • Complete sign-up in under 60 seconds using email and password, or continue as a returning user.
  • Land directly on an empty task list with a prominent add-task button and a short hint explaining the first action.
  • Create the first task with title only, then optionally add due date and priority in-line.
  • Mark the task complete from the list or detail view to reach time-to-value in under 2 minutes.
  • See a success state that confirms the task is saved locally and synced when online.

1. Capture

  • Users start by adding a new task from a persistent action button or quick-add input.
  • Title is required; description and extras are optional.
  • Inline validation should appear before save if the title is empty.
  • If offline, save to local queue and show an unsynced badge.

2. Organize

  • Users assign priority, due date, time, category, and recurrence from a compact form.
  • Default priority is Medium unless the user chooses otherwise.
  • Date and time pickers should prevent invalid combinations and handle timezone changes.
  • Category selection should allow choosing an existing list or creating a new one without leaving the flow.

3. Track

  • Tasks are shown in list views with clear state chips and sorting controls.
  • Display status, priority, due date, and reminder indicator on each task row.
  • Overdue tasks should be visually distinct without blocking access.
  • Completed tasks remain accessible in a separate section or filter.

4. Focus and Filter

  • Users narrow the list to what matters right now using search and filters.
  • Search should match title and description with results updating quickly.
  • Filter state must persist during the session.
  • When no results appear, show a clear empty state and a one-tap reset.

5. Sync and Recover

  • The app keeps changes safe across connectivity interruptions and multiple devices.
  • Display last synced timestamp when online.
  • Queue edits offline and replay them automatically when online.
  • If a sync conflict occurs, preserve the user’s latest local change and show a resolution banner when needed.

Power Features and Edge Cases

  • Recurring task generation with skip, complete-this-only, and edit-series handling for repeated items.
  • Cross-device real-time refresh so a task completed on one device updates the other device quickly.
  • Bulk completion and bulk delete for future power-user extension, hidden from MVP unless implemented safely.
  • Conflict-aware offline editing with status indicators for locally modified tasks.
  • Basic settings for notification permissions, default sort order, and account sign-out.

Mobile-First UI Principles

  • One primary action per screen to keep the first task creation flow under 2 minutes.
  • Large touch targets, strong contrast, and readable typography for one-handed use.
  • Accessible labels for all buttons, toggles, and icon-only controls.
  • Skeleton loading and optimistic UI for task creation and completion.
  • Offline and sync indicators that are subtle but clearly explain system state without disrupting the workflow.

Elena opens TaskFlow between meetings and sees a clean empty list with one clear prompt. She types a task title, taps save, and completes it later that afternoon without digging through menus or settings. In less than two minutes, she has gone from intent to action and has already experienced the app’s core value.

A week later, Elena uses filters to surface overdue items, adds reminders to important tasks, and trusts that her changes will sync on her tablet automatically. The app feels fast because it avoids unnecessary complexity, yet dependable because offline edits and real-time sync protect her work. That combination improves retention for users and gives the business a product that can scale into premium features later.

User-Centric Metrics

  • 80% of new users create and complete their first task within 2 minutes of onboarding.
  • 60% of active users create at least 3 tasks in their first week.
  • 70% of users who enable notifications interact with at least one reminder in the first 30 days.
  • Less than 5% of task saves fail visibly after user action.
  • Average task completion time from task creation to completion decreases by 20% for users who return in week 2.

Business Metrics

  • 35% week-4 retention within 90 days of launch.
  • 20% week-8 retention within 90 days of launch.
  • 25% of activated users create 10 or more tasks in their first month.
  • App store rating maintains 4.5 or higher after first release.
  • At least 40% of sign-ups reach activation, defined as first task created and completed.

Technical Metrics

  • 99.9% backend uptime for auth, database, and sync services.
  • Task list and task detail screens load in under 2 seconds on average network conditions.
  • 95% of sync operations complete within 10 seconds after connectivity is restored.
  • Zero high-severity security incidents caused by improper access control or data exposure.

Tracking Plan

  • Track signup_started and signup_completed with source and platform metadata.
  • Track first_task_created with elapsed time from app open and from signup completion.
  • Track task_completed with task priority, category, and time since creation.
  • Track filter_applied and search_used to measure discoverability and organization usage.
  • Track reminder_created and reminder_fired to measure notification adoption and effectiveness.
  • Track offline_edit_queued and sync_completed to understand offline reliability.
  • Track sync_conflict_detected to monitor cross-device editing issues.

Technical Needs

  • React Native mobile app using a shared codebase for iOS and Android.
  • Supabase Auth for email/password authentication and session management.
  • Supabase PostgreSQL for tasks, lists, profiles, reminders, and sync metadata.
  • Supabase Realtime subscriptions for multi-device updates.
  • Local persistence layer such as SQLite or AsyncStorage for offline queue and cached tasks, with SQLite preferred for structured task storage.
  • Push and local notifications using a mobile notification library such as Expo Notifications or Notifee depending on build pipeline.
  • Stripe SDK integration scaffolded behind a feature flag for later premium monetization.

Integration Points

  • Supabase Auth
  • Supabase PostgreSQL and Realtime
  • Apple Push Notification service and Firebase Cloud Messaging via the mobile notification layer
  • Stripe for future subscription billing
  • Optional analytics provider such as PostHog, Amplitude, or Firebase Analytics

Data Storage & Privacy

  • Store only the minimum personal data needed for account identity and task management.
  • All user task data must be row-level protected so users can access only their own records.
  • Encrypt data in transit using TLS and rely on Supabase managed encryption at rest.
  • Provide delete-account and data-export readiness to support GDPR and CCPA requests.
  • Do not store notification content with sensitive data beyond what is needed for reminders.

Scalability & Performance

  • Optimize task list queries with indexes on user_id, due_date, status, priority, and updated_at.
  • Cache the active task list locally for instant startup and offline viewing.
  • Use pagination or virtualized lists once users exceed a few hundred tasks.
  • Keep sync payloads small by sending only changed records and timestamps.

Potential Challenges

  • Offline conflict resolution may overwrite a newer change; mitigate with change timestamps, conflict banners, and safe last-write-wins rules for MVP.
  • Notification permissions may be denied by users; mitigate with a pre-permission explanation and in-app reminder indicators.
  • Real-time subscriptions can create duplicate UI refreshes; mitigate with idempotent state updates and deduped event handling.
  • Recurring task logic can become complex; mitigate by supporting a narrow set of recurrence patterns for MVP and documenting edge cases clearly.
  • Rapid onboarding can be blocked by auth friction; mitigate with short forms, password guidance, and direct post-signup landing on the task list.

Team & resourcing - Small team - 2 React Native engineers, 1 backend engineer, 1 designer, part-time QA, and part-time PM.

Phase 1: Foundation and Onboarding · Week 1

  • Project setup for React Native, Supabase, and analytics
  • Auth screens for sign-up, sign-in, reset password, and session persistence
  • Basic navigation shell and empty-state home screen
  • Initial data model and row-level security policies

Phase 2: Core Task MVP · Week 2

  • Task create, edit, delete, complete, and reopen flows
  • Task list, task detail, categories or lists, search, and filters
  • Priority, due date, time, and status support
  • Basic profile and settings screen

Phase 3: Offline, Reminders, and Sync · Week 3

  • Offline task creation and editing with local queue
  • Automatic synchronization and real-time updates across devices
  • Reminder scheduling and notification permissions flow
  • Recurring tasks, error states, empty states, and instrumentation

Phase 4: Hardening and Launch · Week 3

  • QA pass on iOS and Android
  • Performance tuning and bug fixes
  • Store-ready builds, release checklist, and monitoring setup
  • Stripe architecture scaffold behind a disabled feature flag

Paste this into Cursor, Bolt, Lovable, or v0 to start building.

Build a cross-platform mobile app called TaskFlow using React Native and Supabase.

Product summary: TaskFlow is a simple task manager for individuals to create, organize, prioritize, and complete daily tasks quickly. The MVP must support fast onboarding, offline task editing, automatic sync when online, real-time updates across devices, reminders, recurring tasks, and a basic profile/settings area.

Core screens to build:
Authentication: welcome, sign up, sign in, forgot password
Home task list: active tasks, quick add button, search, filters, sort, empty states
Task detail: view, edit, complete, delete, status, priority, due date/time, category/list, reminder, recurrence
Task form: create/edit with inline validation and optimistic save
Categories/lists management: create/select list for a task
Notifications settings: permission status and reminder preferences
Profile/settings: display name, sign out, delete account placeholder
Offline/sync status UI: pending sync, syncing, synced, offline badge

Key flows:
New user signs up, lands on empty list, creates first task in under 2 minutes, and can complete it immediately.
User can edit tasks offline; changes queue locally and sync automatically when connectivity returns.
User can search and filter by status, priority, due date, and category.
User can set one reminder and recurring schedule for a task.
Changes should appear on another logged-in device through Supabase Realtime.

Data model in Supabase PostgreSQL:
profiles: id, user_id, display_name, notification_enabled, created_at, updated_at
lists: id, user_id, name, color, created_at, updated_at
tasks: id, user_id, list_id, title, description, priority, status, due_date, due_time, reminder_at, recurrence_rule, is_completed, completed_at, created_at, updated_at, deleted_at
sync_queue or local_sync_metadata for client-side pending writes if needed
Use row-level security so users only access their own data.

Tech stack defaults:
React Native with TypeScript
Supabase Auth, PostgreSQL, and Realtime
Local persistence with SQLite or AsyncStorage, preferably SQLite for offline task cache
Notifications with Expo Notifications or Notifee
Analytics with PostHog or Firebase Analytics
Stripe integration should be scaffolded behind a disabled feature flag for future premium subscriptions

Implementation requirements:
Create the app architecture, navigation, reusable UI components, state management, Supabase client integration, offline-first task storage, sync logic, notification scheduling, and form validation.
Include loading, empty, offline, error, and conflict states.
Make the UI minimal, fast, accessible, and one-handed mobile friendly.
Add seed data and mocks for development, sensible TypeScript types, and clean separation between presentation, domain, and data layers.

Business Idea

TaskFlow is a mobile task management app that helps users create, organize, prioritize, and track their daily tasks. Users can create tasks with titles, descriptions, due dates, priorities, categories, reminders, and completion status. The app supports task organization through lists and filters, recurring tasks, notifications, and offline access with automatic synchronization when the device reconnects. The MVP must be completed within 3 weeks and should allow 80% of new users to create and complete their first task within 2 minutes of onboarding. The application will be built using React Native for cross-platform mobile development and Supabase for authentication, database, and real-time synchronization. Stripe will be integrated into the architecture for potential future premium features and subscriptions. Core MVP Scope User registration and login Create, edit, delete, and complete tasks Set task priority: Low, Medium, High Add due dates and times Organize tasks into categories/lists Search and filter tasks Task reminders and notifications Recurring tasks Task status tracking: Pending, In Progress, Completed Offline task creation and editing Automatic synchronization when online Real-time updates across multiple devices Basic user profile and settings Key Product Goal Make task management simple, fast, and easy to understand, allowing a new user to start managing their tasks with minimal setup and without unnecessary complexity. Technical Requirements Frontend: React Native Backend: Supabase Database: Supabase PostgreSQL Authentication: Supabase Auth Real-time Sync: Supabase Realtime Future Payments: Stripe Notifications: Mobile push/local notifications Offline Support: Local storage with synchronization when connectivity is restored Product Objective Generate a detailed Mobile App Product Requirements Document (PRD) covering: Product overview Problem statement Goals and objectives Target users/personas User stories User flows Feature requirements Functional requirements Non-functional requirements Screen-by-screen requirements Navigation structure Task creation and management workflow Offline and synchronization behavior Notifications and reminders Authentication requirements Database/data model API/backend requirements Error and empty states Security and privacy requirements MVP scope and priorities Future/premium features Success metrics and KPIs Acceptance criteria 3-week development timeline Testing requirements Deployment requirements The PRD should be written clearly enough that UI/UX designers, React Native developers, backend developers, and QA testers can use it directly to design, develop, test, and deploy the MVP.

Make My PRD

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